Customize Your Google Calendar with Colors: A Complete Guide to Better Organize Your Calendars and Events

When you create a new calendar, Google Calendar automatically assigns a default color, usually a light blue.

Tired of your Google Calendar looking like a monotonous sea of depressing blue? Look no further! Discover how to use colors to transform your calendar into a masterpiece of visual organization.

Whether it's distinguishing your work meetings from your yoga classes or avoiding confusing Uncle Bob's BBQ with your Monday morning meeting, we’ve got you covered—with a fun twist! 🌈

What’s the Purpose of Colors?

Better Individual Organization

Distinguish Your Different Calendars

You can assign a specific color to an entire calendar. All events in that calendar will default to this color, making it easier to visually differentiate between various calendars.

Similarly, when you receive an invitation to an event, you can assign a different color to indicate that the event comes from another person or calendar.

Highlight an Event or Category of Events

Even if an event is part of a calendar with a set color, you can change the color of that individual event to make it stand out or to better organize it. You can use colors to categorize events by type, priority, or any other personal criteria.

Indicate Event Status

Customization allows you to assign different colors based on availability (like "Busy" or "Free").

Better Team Organization

For shared or team calendars, Google Calendar enhances collective organization through strategic use of colors.

Differentiate Events

Teams can establish custom color codes to differentiate event types, projects, member roles, or priorities. This makes it easier to visualize and manage tasks and responsibilities within the team.

Indicate Status

Colors can also be used manually to indicate specific statuses, such as "Pending," "Confirmed," or "Cancelled," especially in calendars integrated or connected to other enterprise systems.

Who Is This Useful For?

For everyone! Whether you use a single calendar or multiple ones, whether your calendar is shared or not, anyone can benefit from better organization with a color system.

💡 Color labels you assign to your events are only visible to you and anyone with "Make changes and manage sharing" or "Make changes to events" access to your calendar.

How to Change Colors?

Change the Color of the Entire Calendar

Here are the steps to change the color of an entire calendar:

1. Open Google Calendar on your computer or mobile app.

2. Select the calendar you want to modify.

3. Click on the three vertical dots (options menu) next to the calendar name. A dropdown menu with color options will appear.

4. Apply the new color.

Change the Color of a Single Event

Here’s how:

1. Select the event you want to modify.

2. In the event details window, click on the color palette icon (represented by a colored square).

3. Choose the desired color from the list of options.

Pro Tips: The Importance of Third-Party Tools for Total Customization

Better Aesthetics and More Colors

I should have mentioned this earlier, but practicality isn’t the only important factor. Aesthetics matter too. If you love pastel colors or simply want more color options.

The native features of Google Calendar fall short.

That’s why third-party tools and extensions exist to further customize the colors and appearance of Google Calendar.

👉 My advice: Use Two Tools

First, Coolors, an online tool for creating and exploring color palettes. The palettes can be exported in various formats (PNG, PDF, SVG, etc.).

Next, use extensions or scripts to adjust colors in Google Calendar, like the Stylus extension, Google Calendar Plus, or Google Apps Script.

Filter by Color

Google Calendar doesn’t offer a native feature to filter events by color directly in the app. Here are some options for setting up color filters:

• Google Calendar Plus: Although this extension doesn’t explicitly offer color filters, it provides several options to improve calendar management and display, which can include adjustments to how colored events are viewed.

• Google Apps Script: Use Google Apps Script to create custom scripts that let you filter events by color. For example, you could write a script that searches for events with a specific color and displays or exports them in a specific format.

Distinguish Events from 2 Different Calendars

View or Sync?

With Google Calendar or Google Calendar Plus, you can refine options to get a view of your different calendars.

⚡ But a view is not a sync! Each calendar remains completely independent from the other.

Example: The same event appears in 2 calendars. If you modify it in calendar #1, it will not automatically update in calendar #2.

Only a specific app like SyncThemCalendars can sync multiple calendars together and apply changes simultaneously.

The SyncThemCalendars Solution

It’s the perfect tool for customizing your syncs by managing multiple calendars at once, without mixing up events from each calendar.

Example: You know two Mrs. Robinsons—one in your professional circle and the other, a little more playful, in your personal life. And what if you show up to your professional meeting with a whip and furry handcuffs? Don’t panic: with SyncThemCalendars, you can differentiate the colors of your personal calendar (your source calendar) and your professional calendar (target calendar). This way, each Mrs. Robinson sees the side of you they expect to see.

Stop talking, give it a try for free for 14 days!

Conclusion

To manage your settings when sharing your calendar and handling multiple calendars, opt for a third-party tool like SyncThemCalendars, which fills in the gaps of Google Calendar.

Try it and see the difference!

Oh, and if you ever need to finely tune the visibility between a source calendar and a target calendar, we’ve got what you need.